CRM for photographers
Your whole client lifecycle — inquiry, proposal, contract, shoot, gallery, payment — in one pipeline shaped like a photography business. Not another everything-tool you have to bend into one.
14-day free trial · no card to start
Your work is the brand. StudioFlow runs everything behind it.
Across StudioFlow studios, trailing 12 months.
The journey
An inquiry lands from your IG bio form. The auto-reply goes out in seconds. A proposal follows in three clicks. Your client accepts, signs, and pays the deposit on one page. The shoot lands on your calendar. You mark it Delivered — and the gallery link and balance invoice go out together. Here is each step.
01 · Inquiry capture
Drop the StudioFlow inquiry form in your IG bio or send the share link. Every lead arrives in your pipeline with shoot type, date, and budget already structured — and the auto-reply goes out with your pricing guide before you've even put the camera down.
02 · Pipeline board
Inquiry → proposal → contract → shoot → gallery → payment. Every client is a card; every stage knows what should happen next. Stage automations do the admin when a card moves — drag a couple to Booked and the contract and deposit invoice go out without you opening another tab.
03 · Proposals & packages
Build your packages once — coverage hours, deliverables, add-ons — then send a polished proposal from a template in three clicks. Date holds are availability-aware, so two inquiries can never book the same Saturday.
04 · Contracts & invoices
No PDF attachments, no “did you get my invoice?” Your client reviews the proposal, e-signs the contract, and settles the deposit in a single sitting. Deposit and balance schedules are built in, with reminders that go out so you never have to write the awkward email.
05 · Gallery delivery
A branded gallery link with a download PIN, favorites your clients can mark for albums and prints, and the print release attached — paired with the final invoice in the same email, automatically. Delivery day becomes the moment they fall in love with the work, not a Dropbox link.
06 · Client records
The couple you shot in 2024 becomes the family you photograph in 2027. StudioFlow keeps people as households — every shoot, gallery, contract, email, and payment in one continuous history — so repeat work feels personal, because it is.
The client gallery
This is what your clients open: their names, your brand, the work full-bleed. Favorites, downloads, and the print release — one link, one PIN.
Avery & Noah — October 12
612 photographs · delivered by Wren & Pine Photography
Pricing
Two plans, every feature on both. 14-day free trial — no card to start.
For the full-time photographer running their own book — 20 to 150 shoots a year.
$24 /month
$240 billed yearly — two months free
For small teams
For studios of 2–5 — associates, second shooters, and an editor in the same pipeline.
$59 /month
$590 billed yearly — two months free
Subscriptions are billed by Polar, our merchant of record. Cancel anytime — you keep access until the end of your billing period.
Payments (coming soon): built-in client payment processing — deposits and balances paid right on the proposal page — with a 1% booking fee on payments processed. No fee on anything until it ships.
FAQ
Every feature, every automation, for 14 days — no card to start. You can begin with a pre-filled demo studio to see the pipeline in motion, or import your own clients on day one. When the trial ends you pick a plan; nothing is deleted while you decide.
Yes. Cancel in one click from billing settings — no emails, no retention calls. You keep full access until the end of the period you've already paid for, and you can export everything before you go. Details are in our Refund & Cancellation policy.
Your client data belongs to you, full stop. Export clients, shoots, proposals, contracts, and invoices as CSV, and download your original gallery files, at any time — including during the trial and after cancellation. We never hold your business hostage.
Invoicing with deposit and balance schedules is built in today. Built-in payment processing — clients paying the deposit right on the proposal page with a card — is on the near-term roadmap and will carry a 1% booking fee on payments processed. Your StudioFlow subscription itself is billed by Polar, our merchant of record.
Data is encrypted in transit and at rest, access is role-scoped, and databases are continuously backed up. SOC 2 is in progress. Our Security page covers the specifics, including how to report a vulnerability.
Full-time solo photographers shooting roughly 20–150 jobs a year, and studios of two to five. If you live in weddings, portraits, families, branding, or events, the objects in StudioFlow — shoot types, galleries, print releases — already match how you work. It is not a generic agency tool you have to bend into shape.
Studio includes three seats with associate scheduling, so second shooters and editors see their own assignments without seeing your whole book. Need more than three? Write to us — larger-team pricing is simple and we'll set it up by hand.
We retry, email you, and give you a 3-day grace period to update your card before access pauses. Your data is never deleted because of a failed payment.
Set up your pipeline tonight. Send your first proposal tomorrow. The admin runs itself from there.
14 days free · no card · cancel anytime